Event Information

FREEMAN is the Official General Contractor of the 2026 PGA Show, and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services. Exhibitors who have ordered labor are asked to check-in at this desk when they are ready to install their exhibits.  The person in charge of your exhibit should carefully inspect and sign for all work order forms. If you disagree with a bill presented for your signature, question it immediately. If you cannot come to a satisfactory agreement with the contractor, contact Show Management.  Do not put it off.  Once the show has ended, it becomes very difficult to resolve issues.

PGA Show is a TARGETED SHOW.  Please download the COLOR-CODED TARGET FLOORPLAN which will give you your specific targeted date & time for move-in Targeted move-in is for delivery of freight; you do not have to begin construction of your booth on your target date/time, but your freight shipment(s) should be at the convention center on that date and time.  Obviously, your installation cannot begin until your freight is delivered and any utilities you need have been installed, so be certain to order these in advance of move-in.  Keep in mind, your target date & time applies to when your shipment(s) must be received by - it does not mean you must begin to set-up your booth at that time.

If you have questions regarding your move-in, please contact FREEMAN for more information regarding move-in times and dates at (407) 816-7900.

OVERTIME CHARGES APPLY to any work performed before 8:00 AM and after 4:30 PM on weekdays and anytime on Saturday, Sunday, and Holidays.

NOTE: Permission to erect booth space will be withheld from any company who has not submitted full payment of their exhibitor space rental fee or adverting/sponsorship fees.

It is highly recommended that you ship your freight in advance to the warehouse, as warehouse freight is delivered to the show floor first and is automatically “on target”. Show-site shipments are unloaded on a first-come-first serve-basis.  Please do not schedule any labor until the end of your target window.  For example, if your target window is 10:00 AM - 1:00 PM, it is best to request your labor to report to your booth no earlier than 1:00 PM.

If you require utilities (electric, telephone, internet, etc.), your carpet cannot be installed until the utilities have been installed.  Exhibitors are reminded that during move-in, display materials/products will be allowed to enter the Orange County Convention Center via loading docks and designated entrances ONLY.

Any booth not occupied by 3:00 PM, Tuesday, January 20, 2026, will be presumed abandoned.  If there is freight in the booth and Show Management believes the Exhibitor will be arriving late, the General Contractor will set up the display to the best of their ability with the information available.  If there is no freight in the booth and/or Show Management believes the Exhibitor will not participate in the show, the booth will be reassigned.  Exhibitors arriving after this time will be given space available and may incur additional costs.  ALL EXHIBITS MUST BE COMPLETELY SET BY 5:00 PM, Tuesday, January 20, 2026. Absolutely no shipment, equipment or material may be brought onto the show floor during show hours.

Removal of excess trash/debris in the aisles AFTER 5:00 PM, Tuesday, January 20, 2026, will be billed to the exhibitor(s) responsible for creating such excess trash/debris.  The Fire Marshall will not permit the show to open if there are any boxes, cartons, visqueen, packing material, etc. in the aisles.

NOTE: All exhibits must remain fully intact until the official close of the Show

• Freeman will begin returning empty containers as soon as the aisle carpeting is removed from the exhibit floor. The entire process will take approximately 8 hours.
• All exhibitor materials must be removed from the exhibit facility by Monday, January 26^th at 12:00 p.m. Any materials remaining in the facility will be re-routed via Freeman’s choice or returned to warehouse to await disposition at exhibitor’s expense.
• To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor move-out deadline, please have all carrier’s check-in by Monday, January 26^th, 2026, 11:00 AM

        DO NOT leave material in your booth unlabeled at any time - it may be presumed to be abandoned and mistaken for trash.

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