Online Exhibitor Manual

General Show Information

Shipping / Move-In & Move Out

Vendor Forms and Deadlines

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES- completing these early can save you up to 30%.

FREEMAN is the Official General Contractor of the PGA MERCHANDISE SHOW and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

Contractor Type
(Click On Text To Access Forms)
Contractor Name Discount Date
(If Applicable)
Audio Visual- Booth FREEMAN AV December 29, 2017 407.289.5124
Audio Visual- Meeting Rooms FREEMAN AV December 29, 2017 407.289.5124
Audio Visual- Demo Day FREEMAN AV December 29, 2017 407.289.5124
Booth Carpet Brochure FREEMAN December 29, 2017 407.816.7900
Business Center FedEx Kinkos NO DEADLINE 407.363.2832
Booth Furniture & Furnishings FREEMAN December 29, 2017 407.816.7900
Booth Accessories FREEMAN December 29, 2017 407.816.7900
Cable Television OCCC December 29, 2017 407.685.9824
Catering Order Form Centerplate December 28, 2017 407.685.5562
Catering Request for in-booth Hospitality Centerplate January 6, 2018 407.685.5562
Cleaning- Carpet FREEMAN December 29, 2017 407-816-7900
Computer and LED Supplier FREEMAN AV December 29, 2017 407.289.5124
Customs / International
Freight Forwarder
Phoenix International NO DEADLINE 908.355.8900
Electrical and Plumbing OCCC December 28, 2017 407-685-9824
Exhibitor Insurance Buttine Underwriters Purchasing Group, NO DEADLINE 212.697.1010
Floral Organized Jungle
NO DEADLINE 407.599.9880
General Contractor FREEMAN December 29, 2017 407-816-7900
Hanging Signs, Hanging Truss, Chain Truss,
Chain Hoist Theatrical Lighting,
Stagehand Labor
OCCC December 29, 2017 407-685-5897
Host/Hostess/Model Judy Venn & Associates Payment due 7 days before show opening 800.553.8855;
Hotel & Travel OnPeak January 2, 2018 800.742.3976
Marketing Opportunities Overall Lejla Omerovic Deadlines Vary 203.840.5898
Photography Services Oscar Einzig NO DEADLINE 312.922.0056
Video Services Oscar Einzig NO DEADLINE 312.922.0056
Rental Exhibits FREEMAN December 29, 2017 407-816-7900
Request to Use an Exhibitor
Appointed Contractor
Exhibitor Appointed Contractor Section December 17, 2017 203.840.5890;
Security Guards Century Security January 5, 2018 407.226.1168
Security Cameras for Booths Century Security January 5, 2018 407.226.1168
Shipments Direct to Show FREEMAN NOT before January 20, 2018 407-816-7900
Shipments to Warehouse FREEMAN Must arrive by January 12, 2018 407-816-7900
Hanging Signs OCCC December 29, 2017 407-685-5897
Telephone/Internet Smart City December 27, 2017 702.446.6911
Radio Frequency Coordination PWS (FREE) January 19, 2018 407-204-2880

Notice to Exhibitors Regarding Non-Official Contractors

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.   
Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Exhibitor Alerts


Reed Exhibitions and PGA MERCHANDISE SHOW also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or the PGA MERCHANDISE SHOW. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of The PGA MERCHANDISE SHOW – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the PGA MERCHANDISE SHOWname (for example, if the solicitation requires payment made to an address in a foreign country), please contact a PGA MERCHANDISE SHOW salesperson ASAP.

2019 PGA Merchandise Show


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